Operational intelligence for hospitality — AI-powered stocktake, invoices and inventory.
Run counts on the mobile app, reconcile invoices with AI, and get live variance insights across all venues.
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Screens use demo data for illustration. No customer data is displayed.
Stocktake is where margin leaks.
Manual counts, invoice data entry, and spreadsheets hide variance until it's too late. You need a controlled workflow and live visibility — across every venue.
Slow, manual capture
Clipboard workflows and post-count data entry create delays and errors that compound across shifts and venues.
Variance shows up late
Issues are noticed after the session — often after ordering and COGS decisions are already made.
Multi-venue consolidation is painful
Separate files per site makes it hard to spot outliers or compare performance across the group.
No defensible audit trail
When accountability matters, you need to know who counted what, when, and at which venue.
Built for operators. Designed for clarity.
A web dashboard for managers, a mobile app for the floor team — one product, one design language, live variance intelligence from every session.
Screens use demo data for illustration. No customer data is displayed.
Built for operational control
Every feature is designed for the realities of running a bar, restaurant, or multi-venue group.
Controlled stocktake sessions
Create sessions per venue from the mobile app. Counts sync live to the dashboard — no spreadsheet hand-off, no lost data.
Variance detection
Over and under counts surface per session and per venue. Catch issues before they flow through to ordering or cost of goods.
Multi-venue visibility
One dashboard across all venues. Summary metrics, live sessions, variance by location, and recommended actions in one view.
POS integration
Square connects your sales data for theoretical vs actual variance, recipe mapping, and automatic catalog sync.
From first count to operational clarity.
One dashboard for managers, one mobile app for the floor team — one workflow end to end.
Set up your organization and venues
Create your organization, add venues, and invite your team. Fast setup — no spreadsheet templates to manage.
Start a session from the mobile app
Select a venue and count inventory on your phone. Scan or search your catalog as you go.
Scan and reconcile invoices
Take a photo of supplier invoices; AI extracts line items and matches them to your catalog.
Counts & invoices sync in real time
See live session status, entry totals, and running variance in the dashboard. All data appears instantly.
Get live variance & risk insights
The dashboard highlights high-variance sessions and recommended actions — per venue and across the group.
Sessions appear in the dashboard the moment they sync. No export, no waiting.
Every view. Every workflow.
Browse the real product UI — the same dashboard your team will use from day one.
Command centre: live KPI cards, attention alerts, and all sessions at a glance.
Screens and insights use demo data for illustration. No customer data is displayed.
The numbers that matter — at a glance.
Stock value, variance impact, sessions needing review, and venue-level comparison. Built for the operators and execs who need the full picture without digging through spreadsheets.
| Venue | Stock value | Open variance | Status |
|---|---|---|---|
| Harbor Bistro | $72,400 | $1,480 | Review |
| Northbridge Events | $58,200 | $820 | OK |
| Market Bar | $44,100 | $540 | OK |
| Central Kitchen | $62,800 | $280 | OK |
| Riverside Café | $47,110 | $120 | OK |
Screens and insights use demo data for illustration. No customer data is displayed.
Outcomes operators care about.
Built for control, speed, and visibility — without adding friction to the floor team.
- Finish stocktakes faster with fewer handoffs
- Surface variance immediately per session and per venue
- Standardize workflows across venues
- Visibility for operators and executives in one dashboard
Inventory intelligence, not just counting.
See what's happening, where risk is building, and what to do next — without manual spreadsheet reconciliation.
AI invoice scanning
Eliminate manual data entry — our AI reads and reconciles invoices in seconds.
Live variance visibility
Over and under counts surface per session and per venue as soon as counting ends.
Risks and recommended actions
Highlight high-variance sessions, open sessions, and what needs review first.
AI session summaries
Clear summaries that help managers understand what changed and where attention is required.
Theoretical vs actual
When Square is connected, compare expected usage from sales against what was counted.
Requires Square POS connection.
Recipe mapping and costing
Connect recipes to sales for ingredient-level theoretical usage and cost visibility.
Requires Square POS connection.
All examples are shown using demo data. No customer data is displayed.
Spot trends and anomalies at a glance
AI-generated summaries of your stocktake activity. Variance insights, session summaries, and dashboard overviews — all powered by your data.
AI invoice scanning
Take a photo of any supplier invoice. AI extracts line items and reconciles them against your catalog — no manual data entry.
Dashboard summaries
AI-generated overviews of your stocktake activity at a glance.
Variance insights
Spot trends and anomalies in your counts automatically.
Session summaries
Bullet-point takeaways for each session.
OneCount as your operational hub
Connect sales, stock, and intelligence. OneCount is designed to sit at the centre of your operational data — not as an isolated counting tool, but as the layer that makes your data actionable.
Square POS
Sync sales and catalog data. Unlock theoretical vs actual variance, recipe mapping, and automatic catalog sync.
Setup guide →Recipe & sales sync
Map recipes to ingredient counts via Square. Surface theoretical vs actual usage per item and per session.
Supplier pricing
Import supplier price lists and detect cost drift automatically. Flag items where purchase price has moved against historical averages.
Planned for future release
AI invoice scanning
Scan supplier invoices with AI — line items are extracted and matched to your catalog automatically. No manual data entry.
Accounting-ready exports
COGS-friendly exports and reporting to fit finance workflows without custom spreadsheets.
Planned for future release
Built for your operation
Whether you run one venue or twenty, OneCount adapts to your structure and team.
Single-venue precision
Run end-of-shift or weekly counts on spirits, wine, and kegs. See exactly what moved versus what sold. Flag shrinkage before it compounds.
Group-wide oversight
Manage counts across multiple bars or restaurants from one dashboard. Compare variance by venue, identify outliers, and act on what the data shows.
Ingredient-level control
Count raw ingredients and finished stock. Connect Square for theoretical usage from recipes and flag deviations against actual counts.
Built for multi-venue operators.
One dashboard across every venue. Compare variance, find outliers, and enforce consistent workflows.
- Organization → venue → session hierarchy built for scale
- Role-based access: staff count, managers review, owners govern
- Group-wide visibility: live sessions, variance trends, and attention alerts
- Audit-first workflows for accountability across sites
What changes when you move off spreadsheets
Spreadsheets work until they don't. OneCount is purpose-built for the way stocktake actually works in hospitality.
| Area | Spreadsheets | OneCount |
|---|---|---|
| Data capture | Clipboard or spreadsheet, entered after the count | Entered on the mobile app during the count, synced instantly |
| Variance visibility | Calculated manually per spreadsheet, often after the fact | Automatic per session and per venue, visible the moment counting ends |
| Multi-venue oversight | Separate files or tabs per location, manually consolidated | Single dashboard — summary, variance, and live session status across all venues |
| Team access | Shared spreadsheet with no role separation | Role-based access: staff count, managers review, owners oversee |
| Audit trail | Previous versions overwritten or lost | Every session preserved with entries, timestamps, and user attribution |
| POS integration | Manually cross-referencing sales reports | Square integration for theoretical vs actual and recipe-based usage |
| Export | Already a spreadsheet — no structured export | CSV/Excel export from any session, on demand |
Built for operators who need to trust their data.
Control access, preserve history, and keep your records portable — without slowing teams down.
Role-based access
Venue-scoped permissions. Staff count, managers review, owners govern.
Full audit trail
Every entry, timestamp, and user attribution preserved for accountability.
Portable data
CSV/Excel export available for every session — no lock-in.
Real-time sync
Operational reliability between mobile app and dashboard, across all venues.
Founding Venues Program
We're onboarding a small set of hospitality operators for early access. Pilot spots are limited so onboarding stays hands-on and outcomes stay real.
Limited spots exist to protect onboarding quality and support response times.
Bring operational clarity to every count.
Start early access or explore the demo to see how OneCount brings stocktake, variance, and intelligence into one workflow.